Assigning a Cost (Purchase Price) to an Adhoc Line Item
This guide explains how to assign a cost (purchase price) to an adhoc line item in QuoteCloud, enabling you to calculate profit margins and monitor pricing accuracy.
Steps to assign a cost column
Select a column
Right-click on any column in your pricing table where you want the cost column to appear beside it.Open table options
From the contextual menu, navigate to Table Options , then select Insert Column to the Right .Select the Cost column
From the available standard columns, choose Cost .Review the pricing table
A new Cost column will be added to your pricing table next to the selected column.Edit the cost value
Click directly into a cell within the Cost column and type the purchase price or cost value for the line item.Update additional line items
Continue entering cost values for any additional adhoc line items in your pricing table.
FAQs
What does it mean to assign a cost (purchase price) to an adhoc line item in QuoteCloud?
Assigning a cost (purchase price) to an adhoc line item means recording the internal purchase cost for a non‑catalog or one‑off item so QuoteCloud can compare that cost with your sales price. This allows the system to calculate item‑level margins and surface profitability data inside your sales quoting software and sales proposal software.
By storing a purchase price on adhoc lines, QuoteCloud treats the entry as the internal cost used in margin calculations even when the item isn’t part of your catalog or standard price lists.
Why should I assign a purchase price to adhoc line items?
Entering a purchase price for adhoc items enables accurate profit margin calculations, helps detect pricing accuracy issues, and improves deal‑level profitability reporting. For custom or one‑off services and products, catalog list prices alone won’t show the full margin picture—purchase prices complete that picture.
Using purchase prices in your quote software or proposal software ensures leadership and sales reps can make informed pricing decisions and manage margin targets more effectively.
How do I assign a cost to an adhoc line item in QuoteCloud?
Open the quote or proposal, add or edit the adhoc line item, and enter the purchase price (cost) field provided on the line item form. Save the line and review the updated margin calculations shown at the line and quote level.
Check your pricing table settings and document templates if you want to control whether cost or margin fields are visible on internal views or on customer‑facing proposals generated by your quote software.
How does assigning a cost affect margin and profitability reporting?
When a purchase price is provided, QuoteCloud compares it to the sales price and computes profit margins at the line‑item level and across the entire quote. Those cost values feed into reporting and analytics so you can track item‑level margins, deal profitability, and trends over time.
Using purchase cost data improves the accuracy of financial reports and helps forecasting, commission calculations, and performance metrics within your sales quoting software or proposal software.
Can cost information for adhoc items be used together with sales pricing in pricing tables and proposals?
Yes. QuoteCloud supports tracking cost and sales pricing together, so purchase price values for adhoc line items can be considered alongside sales prices when building pricing tables and proposals. This enables precise margin calculations while maintaining flexible sales pricing.
Adjust your pricing table settings and document templates to determine how costs, prices, and margin calculations appear in internal dashboards or on generated proposals created with your quote software or proposal software.
Will assigned purchase prices appear on generated documents or customer‑facing proposals?
By default, purchase prices (internal costs) are treated as internal data and typically do not appear on customer‑facing documents. Display of cost and margin fields is controlled by your document templates and pricing table settings.
If you need to show or hide cost or margin information on PDFs or online proposals, edit the relevant template to include or exclude those fields. This lets you keep internal profitability data private while still delivering polished proposals via your proposal software.
Can I control who sees purchase prices and margins in QuoteCloud?
Yes. QuoteCloud uses template and permission settings to control visibility of cost and margin information. Administrators can configure which user roles can view or edit purchase prices and whether margins are shown on internal or customer‑facing documents.
Review your account’s user roles and document template settings in the admin area to enforce visibility rules that align with your sales processes and confidentiality requirements.
Can purchase prices for adhoc items sync with accounting systems like QuickBooks Online?
Yes—when QuoteCloud is integrated with accounting platforms such as QuickBooks Online, transactional data and selected pricing details can be synced to streamline bookkeeping. While the specifics of which fields sync depend on your integration mappings, QuoteCloud’s QuickBooks Online integration is designed to reduce manual entry and keep financial records consistent.
Check your integration settings and mapping rules to ensure purchase prices, invoices, and quote data flow to your accounting system as needed for accurate financial reporting.