Hide Content in PDF Format of Documents
QuoteCloud allows you to hide selected content when generating a PDF of your document. This guide explains how to manage visibility and control what appears in the exported PDF.
Hiding Content in the PDF Format of Documents
Hide specific document sections from the recipient’s PDF.
Reveal hidden sections again when they should appear in the PDF.
Hide content from the recipient PDF
Choose the section to hide
To hide a document section from the recipient’s PDF, start by choosing the section you want to hide. This setting is applied at the section level, not to the entire document.Open the section menu
Right-click on the section tab. This opens the section context menu with options for that section.Hide the section from PDF
Click Hide from recipient PDF in the context menu. The selected section will be hidden from the PDF that recipients receive.Check the hidden indicator
The hidden section will be marked with a slashed file icon. This icon indicates that the section is hidden from the recipient PDF.Unhide the section if needed
To reveal the section again, repeat the same steps from the section menu. This lets you hide or reveal sections as needed before sharing the PDF.
FAQs
What does "hide content in PDF format" mean in QuoteCloud?
Hiding content in PDF format means selecting sections (the discrete blocks or tabs in your QuoteCloud document) so they are excluded when you generate or export a PDF. The sections remain in the live/online document but are omitted from the exported PDF so recipients only see the intended material.
Why would I hide content before exporting a PDF from QuoteCloud?
Hiding content helps you share a polished, audience-appropriate PDF by excluding internal notes, alternate pricing, draft text, or sections meant only for collaborators. This is especially useful when using QuoteCloud as sales quoting software or sales proposal software so you can tailor one master document into multiple recipient-specific PDFs without duplicating files.
Which content can I hide when exporting a QuoteCloud document to PDF?
You can hide entire sections or blocks that make up your document layout in QuoteCloud. Each section/tab is treated as a unit: hiding it for PDF export excludes that block from the PDF while keeping it intact in the live document viewer.
How do I hide or show sections for PDF export in QuoteCloud?
Use the visibility controls on each section tab. Right‑click the section tab at the left of the page and choose the hide or show option for PDF export. After adjusting visibility, generate or preview the PDF to confirm the output matches your expectations.
If content is hidden for the PDF, will it still appear in the live or online document?
Yes. Hiding content specifically for PDF export only affects the generated PDF. The hidden sections remain visible and editable in the live or online document viewer and are not deleted or permanently changed.
How can I confirm what will appear in the PDF before sending it to customers?
After setting visibility on section tabs, use QuoteCloud's PDF preview or generate a draft PDF to review the exact output. This allows you to verify that internal notes, alternate pricing, or draft sections are hidden before you send the final PDF to clients.
Can I use the hide-for-PDF feature to create different versions for quoting and proposals?
Yes. Hiding sections lets you produce audience-specific PDFs from a single document—ideal when using QuoteCloud as quote software or proposal software. For example, you can hide internal cost breakdowns for customer-facing sales proposals while keeping them visible for internal sales quoting workflows.
Is hiding content reversible and does it permanently remove sections from my document?
Hiding content for PDF export is fully reversible and does not permanently remove sections. You can toggle the PDF visibility on each section tab at any time, so the original document remains complete and editable for future exports or online viewing.